Magic Katie Stoddart

Exploring the art of automation and AI-powered creativity.

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Full Interview

Amazing Song

Speaker Introduction

Interview Highlights

Automation Workflows

Keyword Analysis Automation

Webhook Trigger

HTTP Request (to OpenAI API)

Function (process response)

Set Variable (extract keywords)

Google Sheets (add keywords to sheet)

Email (send report)

If Node (check for errors)

Slack (alert on errors)

Format Node (structure data)

Quality Control (verify results)

An automated process that gathers keyword data from a specified source, processes it, and adds it to a Google Sheet, while also sending a report via email and alerting on errors. Reduces manual keyword tracking and error notifications, ensuring timely and accurate data collection.

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Client Progress Tracking Automation

Webhook Trigger

Google Sheets (retrieve client data)

Function (calculate progress)

Email (send progress report to client)

Slack (notify team of progress)

Set Variable (check deadlines)

If Node (check for updates)

HTTP Request (update CRM system)

Format Node (structure report)

Quality Control (review calculations)

This workflow automates the retrieval of client data, calculates progress, and communicates results to both clients and the internal team. Keeps clients informed on their progress efficiently while ensuring the team is updated, reducing miscommunication and improving client management.

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Social Media Posting Automation

Webhook Trigger

Google Sheets (retrieve post data)

Function (determine posting schedule)

HTTP Request (connect to social media API)

Email (send confirmation to user)

If Node (check for errors)

Slack (notify failure)

Format Node (prepare visual content)

Google Drive (store content)

Quality Control (verify post readiness)

Automates the scheduling and posting of social media content based on a prepared spreadsheet, while ensuring the team is notified of any issues. Streamlines social media management, prevents missed posts, and enhances team collaboration on content.

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Event Registration Confirmation Automation

Webhook Trigger

Google Forms (retrieve registration data)

Email (send confirmation to registrant)

Function (extract relevant details)

Slack (notify event organizer)

HTTP Request (update event management system)

If Node (check for duplicates)

Set Variable (manage attendee list)

Format Node (design confirmation message)

Quality Control (check email correctness)

Automatically sends confirmation emails to event registrants and updates management systems with attendee details. Enhances the efficiency of event management and ensures that all registrations are tracked accurately to avoid double bookings.

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Feedback Collection Automation

Webhook Trigger

Google Forms (collect feedback)

Function (analyze feedback)

Google Sheets (store results)

Email (send summary to team)

Slack (alert team of feedback completion)

If Node (check for urgent issues)

Set Variable (highlight action items)

Format Node (create feedback report)

Quality Control (review feedback analysis)

Gathers feedback through forms, analyzes it, and shares a summary report with the team while flagging urgent issues. Streamlines feedback collection and reporting, ensuring that team members are aware of critical areas needing attention without manual intervention.

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Lead Nurturing Automation

Webhook Trigger

CRM System (retrieve leads)

Function (analyze lead status)

Email (send targeted content)

Slack (notify sales team)

HTTP Request (sync updates with other platforms)

If Node (check for engagement)

Set Variable (track lead interactions)

Format Node (prepare follow-up content)

Quality Control (check email performance)

Automates lead nurturing through targeted email content and syncs updates across platforms, providing timely follow-ups to enhance engagement. Optimizes lead management processes, ensuring timely outreach and data consistency across CRM platforms.

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Content Creation Workflow Automation

Webhook Trigger

Google Docs (create draft)

Function (insert content ideas)

Email (send draft link)

Slack (notify team for feedback)

If Node (check for revisions)

HTTP Request (update project management tool)

Set Variable (track revisions)

Format Node (style draft appropriately)

Quality Control (proofread draft)

Automatically creates drafts based on content ideas, sends them to team members for feedback, and tracks revisions while keeping project management tools updated. Enhances content creation efficiency, reduces back-and-forth communication, and ensures that feedback loops are streamlined.

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Meeting Management Automation

Webhook Trigger

Google Calendar (retrieve meeting data)

Function (create agenda)

Email (send agenda to participants)

Slack (remind participants)

If Node (check for changes)

HTTP Request (update project management tool with notes)

Set Variable (track action points)

Format Node (style meeting notes)

Quality Control (verify agenda completeness)

Streamlines meeting management by generating agendas, sending reminders, and capturing meeting notes while coordinating updates with project management tools. Reduces the time spent on manual meeting preparations, ensuring all participants are informed and accountable for action items.

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Task Delegation Automation

Webhook Trigger

Google Sheets (get task list)

Function (assign tasks based on criteria)

Email (notify team members of new tasks)

Slack (remind about deadlines)

If Node (check for completion updates)

Set Variable (monitor task progress)

HTTP Request (log activities in project management software)

Format Node (prepare task summary)

Quality Control (review task assignment accuracy)

Automates the delegation of tasks from a spreadsheet, notifies team members, and tracks their progress while keeping project management tools updated. Ensures efficient task distribution and accountability while minimizing the likelihood of overlooked responsibilities.

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Weekly Summary Report Automation

Webhook Trigger

Google Sheets (gather weekly data)

Function (calculate key metrics)

Email (send report summary)

Slack (notify team of summary release)

If Node (check for anomalies)

Set Variable (highlight significant changes)

Format Node (structure report)

Quality Control (validate data accuracy)

HTTP Request (sync data with dashboards)

Collects and calculates weekly metrics, sending summary reports to relevant stakeholders and providing alerts on any anomalies. Facilitates transparent communication of progress and challenges while providing a reliable data source for decision-making.

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